Change management training is being recognized by more companies every year as an important tool for executives and managers to ensure the success of a project. By learning to understand the methodology of change, training participants are able to effectively lead project teams through either incremental or radical change. Changes can come about to a project or organization due to a number of external stimuli, and effective leaders must learn to be proactive in meeting the problems change can cause.
Strategic management concepts must factor in these concerns to create an environment where alterations to the scope of any project can be readily absorbed by managers and team members. Training can be more effective if several members of the team go through the process together. They can bring examples of their own changes to the course and use them to illustrate exactly how the process works in their specific circumstances. Training courses are available in many beautiful locations that offer outstanding recreational activities for participants during their free time.
The success of any organization often depends on its response to sudden changes in its projects. One of the most important strategic management concepts is maintaining an acute awareness of the psychology of change and how it affects the people involved. By introducing managers and team members to the dynamics involved in successful change, a company can make the management of change a seamless aspect of their overall policy.
Change management training will help supervisors manage employee’s resistance to important changes and facilitate the process. They will learn to use templates and strategic guidelines to shepherd employees through change, and learn how to resolve conflicts that can torpedo the ultimate success of a project. They will learn how small changes can have far-reaching effects on other aspects of a project and find ways to deal with them efficiently.
Do you understand why your projects keep missing deadlines? Chances are that you do not have a project change management procedure in place which enforces which alterations are permitted to the workload. The project manager needs to enforce this process by using change request forms and a weekly steering meeting to manage the process.
Change request forms are fairly standard these days and must be filled out even by customers when making change requests to products. Internal employees will often use more complex form of the document (which is similar to a project proposal template) to detail the nature of the alteration, technical details, etc. each change is reviewed by the project manager and assigned a priority, severity and level of effort.
Some of these changes that require only minor changes could be implanted straightaway. The project manager may do this if the team have not got a heavy workload at that time.
The majority of project changes will however proceed to the weekly steering meeting. This part of the project change management procedure should be strictly adhered to by the project manager. It is an opportunity to present each of the changes and discuss which should be incremented. Other tasks or activities may need to be dropped in order to accommodate those changes which are to be implemented. The product manager and product sponsor normally attend.
The product sponsor may actually be required to provide financial approval for any of the major alterations (i.e. which require a lot of work and therefore a lot of financial implications). The project manager updates the meeting minutes for each weekly steering meeting and updates and a change request form software utilities that are used with the outcomes from the meeting. Project changes are assigned to the open appropriate engineers for immediate implementation or deferred to a later stage.